The Compliance Specialist is a catalyst for continuous improvement and the instilling of a Health, Safety, Environmental and Quality culture through the creation of awareness and the provision of training, the conducting of business audits and other monitoring and measuring activities and the rendering of implementation and other support to the company.
The responsibilities of Compliance Specialists in the company can be summarized as follows:
a) To ensure that an IMS (SHEQR System) is established that facilitates the business’s compliance with statutory requirements, ISO standards and the client’s constantly increasing demand for safe working practices on operational level.
b) To continually improve the SHE System by measuring the SHE Performance of all contracts and providing feedback to the Section 16.1 and Section 16.2 appointments on the status of IMS and legal compliance on corporate and operational (work place) level.
KEY PERFORMANCE AREAS (KPAs)
1 Establish and set IMS standards for the business to work towards and to achieve.
2 Implement various client based standards where required.
3 Conduct Integrated Management System (ISO9001, ISO14001, ISO 45001, ISO 31001) and Legal Audits objectively
4 Facilitate Management Reviews in conjunction with the Executives
5 Facilitate work / training sessions to transfer IMS knowledge and to action corrective actions for addressing business risks and opportunities.
6 Establish a platform for Customer audits, conduct and / or support customer audits and action customer concerns.
7 Manage, Monitor and Verify Preventative and Corrective Actions
8 Continuously improve the IMS
9 Provide document – and record management system and administration support
10 Conduct accident and incident investigations when required, determine probable causes and make recommendations for corrective action.
11 Ensuring that risk assessments are carried out and that Health, Safety and Environmental Plans are adhered to.
12 Ensure that Method Statements are developed and implemented, and sign off on these when required
13 Ensuring that all SHE files are compiled and approved by Management.
14 Attend meetings and conduct site visits as may be required by the client
15 Ensuring that task observations, workplace and IMS Self-Assessment Audits are conducted on a regular basis and that corrective actions are executed.
16 Evaluate vendors for Health, Safety and Environmental Compliance and report results of evaluation.
- Tertiary Education:
Preferably Tertiary qualifications which may include some of the following:
Any three-year technical tertiary qualification
Quality Management Qualification
Health & Safety Management Qualification
Environmental Management Qualification
Risk Management Qualification
Business administration and knowledge management
Quality and Environmental Management System Auditing (ISO 19011:2002)
- Professional registration:
SAIOSH or similar – this is an advantage to be registered but not a current requirement.
Planning experience and understanding of business processes
3 years’ experience of SHEQR Management
3 years’ experience in conducting improvement studies / investigations applying problem solving and improvement methodologies
- Technical/Core Training:
Excellent knowledge of the IMS; Document Management System Training; ISO 9001, ISO 14001, ISO 45001, ISO 31001 (Full course); Report writing; ISO 19011 QMS / EMS System Auditing; Documentation and Record Control knowledge; Knowledge of the Facilities Management domain; Relevant Regulatory / SANS standards Knowledge; SAMTRAC or similar;
- IT Training (General MS etc.):
Microsoft Office (Intermediate), SAP (RIMS, IOD, Vendor Non-Conformance System) Knowledge
- Statutory Requirements:
Knowledge of OHS Act & Regulations; Incident Investigation Training; Health, Safety & Environmental Risk Assessment; Environmental Legislation.
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