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Departmental Secretary: Department of Maritime Studies

Granger Bay, Western Cape
Permanent
Faculty
Department
Cape Peninsula University of Technology -> Engineering -> Maritime Studies & Survival Centre
Campus/ Location
Granger Bay Campus – Granger Bay, Cape town, WC ZA (Primary)
Job Type
Permanent
Occupational Function
Academic
Number of Positions
1
Annual Salary Package (incl. Medical Aid rate based on principal member only)
To be confirmed
Advert Closing Date
4/1/2019
Job Purpose
  • Provide administrative and secretarial support to full and part time faculty and departmental staff, including special projects,
  • office workflow, academic support, appointments, correspondence, grant proposals, data compilation and records control.
Job Knowledge, Skills and Experience
  • Matric/grade 12 (equivalent).
  • Two years secretarial/administrative experience
  • Working knowledge of Microsoft Office Suite.
  • Secretarial/administrative experience in the Maritime industry would be advantageous
Key Performance Areas / Principal Accountabilities
  • Provide administrative and secretarial support to full and part time faculty and department staff, including special project, office workflow, academic support, appointments, correspondence, grant proposals, data compilation and records control
  • May perform duties of a sensitive and confidential nature.
  • The position requires independent judgment and knowledge of the college policies.
  • Maintain Office & master calender
  • Open, date, sort, and screen incoming mail
  • Coordinate special projects and events, office activities, and committee meetings.
  • Make travel and accommodate arrangements
  • Supervise student workers.
  • Manage departmental budgets
  • Deal with students, department supervisors, and the public (community, outside reviewers, parents, visitors,etc.)
  • As is reasonably required by the HOD: Maritime Studies & Survival Centre
Competencies
  • Language proficiency: English
  • Sound inter-personal skills,
  • Good coaching & mentoring skills,
  • Student focussed
  • Strong teambuilding and leadership skills,
  • Good planning & organizational ability,
  • Computer literacy, e.g. Microsoft Office suite&
  • To be able to cope under pressure.
General Information
  • Closing Date: January 2019
  • For enquiries please contact: 021 – 959 6265

NB: PLEASE NOTE THAT THIS SYSTEM DOES NOT ALLOW APPLICANTS TO UPLOAD CVs. IT IS THUS IMPORTANT THAT APPLICANTS COMPLETE ALL SECTIONS COMPREHENSIVELY AS FAILURE TO DO SO MIGHT DISADVANTAGE YOU. PLEASE UPDATE YOUR APPLICATION ON THE SYSTEM WITH THE LATEST INFORMATION AS THIS WILL BE THE ONLY CRITERIA USED FOR EVALUATION OF YOUR APPLICATION BY OUR PANEL.

The Cape Peninsula University of Technology is committed to Employment Equity and aims to attract and retain talented individuals to achieve our equity objectives and therefore, people from the designated groups, including those with disabilities are encouraged to apply. Preference will be given to applicants whose appointment contributes towards the achievement of demographic

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